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Collection Development Policy & Request for Reconsideration Form

Collection Development Policy & Request for Reconsideration Form

Purpose

This policy describes Franklin Township Library’s process for managing our circulating materials. Franklin Township Library strives to spend taxpayer money wisely on materials that will support the lifelong learning, cultural enrichment, and recreational needs of our community through a well-rounded collection.

The Library and Board of Trustees support the American Library Association’s Library Bill of Rights, Freedom to View, and Freedom to Read policy statements and the New Jersey Library Association’s “People’s Right to Libraries.” These principles are applied in acquiring and managing collections to create an impartial and diverse collection.

Guidelines for Selection

Library staff purchase materials for all ages of library users in a wide variety of formats, including but not limited to print books, audio recordings, films, periodicals, and databases. The following critieria are used to select materials:

  • Literary, artistic, or technical quality of the item as a whole
  • Educational or informational value
  • Accuracy, timeliness, or permanence
  • Favorable reviews from standard sources, reliable bibliographic tools, or specialized publications
  • Popularity with readers
  • Reputation and importance of author, editor, artist, or creator
  • Qualifications and significance of publisher, director or producer
  • Relation to other materials and formats in the collection
  • Suitability of format and physical condition
  • Cost relative to need or merit
  • Balance in formats and presentations including physical, digital and online licensed content
  • Local interest or relevance to community

The selection process is meant to create a well-rounded collection from the many diverse perspectives of our community. However, the library does not consider it necessary or desirable to acquire all materials on any one subject.

Materials Request

Patrons are welcome to request specific materials that they would like to read or see added to the collection. Library staff will review requests and add materials that follow the Guidelines for Selection. If for some reason the material is not added to the collection, the library may request the material from another library when available. Patrons will be notified in a timely manner about their requests.

Request for Reconsideration

Patrons who wish to request the withdrawal or reclassification of an item should complete a Request for Reconsideration of Library Materials form. The Library Director will review each submitted form with appropriate staff. The Director will respond in writing to the patron with a decision in a timely manner.

If the patron is dissatisfied with the decision, they may make a written request for a hearing before the Board of Trustees. The Board of Trustees will notify the patron at which monthly meeting the hearing will take place. The Board will review the appeal and original request and make a determination to keep the material, reclassify, or withdraw the item. The decision of the Board of Trustees is final. 

Collection Maintenance

Regular review of collections and materials is an essential aspect of collection management. As new materials are purchased, staff regularly review collections to remove items and keep our collection balanced and relevant to our community. Criteria for removing items includes but is not limited to accuracy, physical condition, frequency of checkouts, and space limitations.

Approved 11/16/22

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